CAFCS BUSINESS MEETING
February 27, 2004
Little America Hotel Salt Lake City, Utah

1. President, Erskine Smith, called the meeting to order.

President Smith introduced new CAFCS members.

President Smith received greetings from the following sister organizations: 1890 Land Grant Universities, BOHS, AAFCS, HEU, Kappa Omicron Nu, Family & Consumer Sciences Education Association, and Phi Upsilon Omicron.

2. President Smith appointed Virginia Clark-Johnson as Parliamentarian and Kay Wilder and Karla Hughes were selected as readers for the minutes.

3. The agenda was reviewed by President Smith and approved with no changes.

4. The minutes of the February 7, 2003 business meeting were presented by Secretary, Virginia Richards. The minutes were reviewed by the members and approved.

5. Treasurer's Report—Jan Shane gave a budget update, reporting on month-to-month income and expenditures of the organization.

6. Standing Committee Reports:

6a. Nominating Committee—Virginia Moxley:

Virginia distributed the committee's report. Mary Pritchard is president-elect, Vice President-elect Janet Pope, and Nominating Committee is Kitty Coffey and Jan Van Buren. Virginia expressed her thanks to all who agreed to have their names placed on the ballot and to the nominating committee, Retia Walker and Shirley Reagan, Chair.

6b. Bylaws and Handbook Committee—Mary Pritchard:

Mary presented Bylaws revisions to the members. Mary made a motion from the Bylaws Committee to approve Bylaws changes presented. Karla Hughes seconded the motion. The motion carried.

Mary made a motion from the Bylaws Committee to change Article III: Section 2, f. to state "Membership list will exclude those members whose membership dues are delinquent after May 1 of the current year." Jane Shane seconded the motion. The motion carried.

6c. Budget Committee—Report delayed until after Program of Work Committee Report.

6d. Membership Committee—Candace Fox reported for Diane Richardson, Membership Chair, who was not able to attend.

The CAFCS membership database was updated during the membership drive during the 2002-2003 school year. The membership chair attempted to reconcile the CAFCS listserv and the CAFCS database and encourage everyone to pay dues. There are currently 232 persons in the CAFCS database and 137 names on the listserv. 114 persons paid dues in 2003-2004. As of 2/17/2004, 74 members have paid for 2004-2005. New members include Sharleen Kato, Seattle Pacific University; Lynda Martin, Stephen F. Austin State University; Jim Painter, Eastern Illinois University; Pamela White, Iowa University; Louella Fong, Western Kentucky University; Shirley Klein, Brigham Young University; Sandra Bailey, Jean Hines, BGSU.

Lifetime memberships—20

Our memberships are down this year. How can we attract more members?

Website will help
Use FAEIS database.
Use state contact people.
Get our name out. Network in our own states
Give prizes for membership drive.
Possibly change bylaws to broaden membership eligibility.
Invite another person.
Give scholarships to Emerging Administrators to attend the CAFCS Annual Meeting.
Give reduced registration fees for first time attendance at Annual Meeting for new members.
Give reduced membership fees for first time Annual Meeting attendees.

6e. Annual Meeting Committee 2004—Gearldean Johnson

President Smith thanked Gearldean Johnson and committee members Chloe Merrill and Cynthia Wright for great job on the meeting. We had 55 participants. The only problem we have had is that the hotel contract requires that we use so many rooms, and since we did not use all of the rooms, we will have to pay for the unused rooms. Chloe and Cynthia are working with the hotel to try to renegotiate at least part of the contract and get the costs down. They will know something about final costs next week.

6f. Program of Work 2002-2005 Committee—Frances Shipley

Frances Shipley presented the Program of Work and went over editorial changes made during the Executive Council Meeting. Jan Shane moved to approve the program of work. Carla Hughes seconded. The motion passed.

At this time President Smith installed Frances Shipley, as incoming President and asked that she conduct the remainder of the meeting.

6g. Communications Committee—No Report

6 h. Archives Committee—Kitty Coffey

Submit anything you have of historical significance to Kitty.

7. Ad Hoc Committee Reports

7a. 2005 Annual Meeting—Loretta Prater

The meeting will be in Washington DC Feb 16-19, 2005 and will be with Board On Human Sciences. Loretta Prater is in contact with Laurie Nichols, Janet Pope, Mary Pritchard, and Eddie Gouge. The hotel has not been decided yet, but it will probably be in the Arlington or Crystal City area. Local arrangements co-chairs will be Shirley Hymon-Parker and Gladys Gary-Vaughn.

Ideas for schedule are

Wednesday-Registration and reception for both groups
Thursday-joint meeting all day
Friday-each group do own thing-maybe spend some time on hill
Saturday-brunch
Be sure to give ideas on your evaluation sheet at this conference

6c. Budget Committee: Treasurer, Jan Shane

Jan presented the 2004-2005 budget with the Program of Work plan incorporated. There is an allowance of $5000 for the Board to use for strategic planning initiatives and membership committee initiatives. Jan made a motion for approval of budget and the allowance. Kay Wilder seconded the motion. The motion passed.

8. CAFCS Representatives Reports
FAEIS Committee Report: Virginia Moxley

The comparative data that we get from the reports are very important. Be sure you send your information to the FAEIS web site. If you have changes you want made, send them to FAEIS and to Virginia.

9. Old Business

Web Page: The CAFCS Web Page is up and available for members to critique. The page will continue to be built for about 6 months and will go live sometime in the summer or fall. To view it, go to cafcs.org. (Ed.: User name and password omitted. Members should contact CAFCS if a username and password is required. Do not use the mailform).

10. New Business

Strategic Planning: President Shipley asked for suggestions for membership on the strategic planning committee? The members nominated the following members and President Shipley appointed them.

Connor Walters
Jan Crites
Gladys Gary Vaughn
Alan Martin
Dorothy Mitstifer
Gladys Hildreth
Jan Shane will serve as a resource regarding ALC.

The CAFCS Business Meeting 2004 was adjourned at 2:30 P.M.

Respectfully submitted,

Virginia Richards,
Secretary