President - Mardell Wilson
President-Elect - Jorge Aviles
Vice President - Valerie Giddings 
Membership - Dorothy Mitstifer
Secretary - Lynda Martin
Treasurer - Nancy Rabolt
Past President - Gearldean Johnson

Mardell Wilson discussed the CAFCS 2012-2013 Program of Work.

Membership- (Mitstifer) There are approximately 9 new members.  Membership is calendar year.  Request made to update the membership timeframe on the website. (Johnson) Suggested taking applications to the next meeting. (Martin) Will compile electronic text for email to have member's recruit new members.
Strategic Planning- (Wilson and Atiles) Working with the strategic planning committee.
Diversity- Look at POW revision in June relative to mission of CAFCS (Train members relative to diversity or recruit diverse members?) 
Undergraduate Research- (Wilson) Discussion on scholarships/parameters.  Should focus on emerging leaders?  (Mitstifer) KON connection.
Collaboration- (Wilson) BOHS excellent way to maintain relationships. (Atiles) Add FCS Alliance.
Operations- Website up for discussion in June. (Wilson) Action item: Committee members look at good websites and their components and structure for June meeting.  (Rabolt, Wilson) Align budget with program of work.  Need timeline and alignment within bylaws.  Program of work could be more generic, intentional and strategic.

Valerie Giddings discussed spring meeting in February (tentatively set for Feb 20-22, Washington DC)

Members like title one and two: Transforming Campuses and Communities through Collaboration and Engagement and Transformation through Collaboration. Three possible programs: Liken, Consumer Financial Protection Bureau and Janet Krejci (Crucial Conversations).  (Giddings, Aviles) Format: Dr. Liken speak and panel react. (Wilson) Janet Kerjci outstanding speaker. (Atiles) Possible to invite Office of Consumer Financial Protection Bureau.  Important to submit one contribution without conflicting tracks/business meetings etc.  (Wilson) Send save the date message desirable.

Adjourned 11:50 am

L. Martin

The meeting was called to order by Gearldean Johnson.  Greeting from other FCS organizations were made.  The individuals bringing greetings and brief updates included Susan Richards, Jan Bower, Deborah Tippett and Gearldean Johnson.  Phi U is currently receiving scholarship and fellowship applications.  There has been a new scholarship established by Sarah Sander’s son in her honor.  Conclave 2012- “Engaging Leadership” will be Sept 30-Oct 2 in Kentucky.  Kappa Omicron Nu is celebrating its centennial year.  The annual meeting will be at Michigan State August 9-August 12.

The nominating committee announced that Jorge Atiles is president elect. Ann Vail is vice president elect and Cynthia Smith is the nominating committee member.
Membership is at 63. It was discussed that emails need to go out to current members to encourage additional members. The bylaws allow anyone serving in an administrative capacity to join.

Mardell Wilson presented the program of work that includes aligning the website to include benefits of membership, perhaps doing a member survey, membership mailings and focusing on membership recruitment. The program of work will be posted on the website.

A thank you was expressed to Jan Bowers for organizing an excellent annual meeting and to Meredith College for hosting.

There was no new business. Mardell Wilson expressed thank you to Geraldean Johnsons for her service and the meeting adjourned at 9:20am.

• Gearldean called the meeting to order.  Valerie volunteered to record the minutes.

Carolyn Jackson informed the group that she would be discussing FCS Branding but will not be at the meeting on Saturday.  $3500 was requested to support the branding initiative and $1300 has been paid.

• Minutes from the June 24th and the September 19th meetings were approved with corrections to the September 19th minutes.

Gearldean Johnson appointed Cynthia Smith as the chair of the Nominating Committee.

• Mardell presented the treasurer’s report.  Discussion points included the following:
• Membership dues were short of estimate
• Did not meet projections from investments
• PayPal charges a fee of $18 for each use; but the convenience is worth the fee
• To cover the cost of marketing, move $950 from membership and marketing; would only need to raise $1000 for the branding contribution. 
• Could build in a timeline for membership marketing
• Make marketing activity for the next fiscal year
• Jorge recommended marketing brand and the council should go hand in hand
• Carolyn indicated the importance of marketing when people were surveyed
• Recommendation to brand the council more
• Support branding effort and piggyback on AAFCS branding to brand CAFCS
• Mardell suggested that we do a better job of marketing our organization and our events, especially on the website.  We have the talent available
• Regarding the 2012-2013 budget, Mardell indicated we have paid $1300 for the AAFCS branding commitment and still owe $1200.  A motion was passed to exhaust line item 30 and to request permission to exhaust line item 23 at the business meeting.  Mardell has not received $2385 from the University of Wyoming and the branding check has not cleared.

• Standing Committee Reports

Nominating Committee -  Connor Walters reported that Jorge Atiles has agreed to run for President Elect and Ann Vail agreed to run for Vice President Elect.  Gearldean indicated that the bylaws require us to mail the ballot to the membership.  It was agreed that email would suffice.  The Executive Board must approve the ballot and the membership will vote within the next month. 

Gearldean recommended that the board review the bylaws and handbook to ensure they are up-to-date.  Connor agreed to work on this task with Gearldean.

Strategic Planning Committee  - Connor reported that she and Jan Murphy reviewed the plan.  Marketing could go in the strategic plan.  Discussion ensued about the strategic plan and recommendations were made to host the leadership workshop in 2014.  Jorge and Mardell will plan the workshop.  Gearldean encouraged the group to consider writing a grant to get funding to support the leadership workshop.  The board discussed ways to reduce expenses related to the workshop using technology.  Recommendations included developing online modules; assigning mentors; holding a pre-conference at AAFCS; holding webinars; having a three night event versus a six night event.  Additionally, it was recommended to examine previous programs, recruit taskforce members to review evaluations, conduct an environmental scan of leadership models, develop a timeline, and identify constructs and desired outcomes.  CAFCS will provide the leadership and other FCS organizations will support.  Since the Conclave and IFHE will be in 2014, the taskforce will need to plan the workshop to not overlap with these two events.  Carolyn mentioned that AAFCS is focusing on leadership and Gearldean suggested we work with AAFCS.  The taskforce will decide the date and the format.  Extension, 1890, 1862 representatives need to be included on the planning committee.  Connor mentioned that Sharon Nichols is sponsoring a FCS program this month and would be a good resource.  Jorge identified key issues that administrators face: promotion and tenure, fundraising, strategic planning, impact, engagement, health, managing faculty governance, diversity, and budgets.  He recommended these topics for the workshop.

Membership Committee - Lynda was not present, but Gearldean distributed a list of members

Annual Meeting Committee - Jan requested assistance with the program.  She indicated that Kitty Coffy would not be present.  Gearldean will deliver the welcome to the conference; Jan will give an overview of the program; Deborah will welcome the group to Raleigh and talk about dinner plans.   Deborah will also introduce her president, Dr. Allen.  Valerie will introduce the first panel, Connor will introduce the second panel, and Mardell will introduce the third panel.  Jan will introduce Dr. Prince.  Valerie will introduce Jorge.  Jorge will introduce Dr. Crocoll.  Gearldean will introduce Carolyn Jackson, and Jan will introduce Dr. Tippett.   The group will break into roundtables after the panels present to discuss best practices.  Jan will provide short bios to use for introducing the guest speakers.  Jan indicated that we were in good shape regarding expenses related to the conference budget.  There will be planned breaks between the speakers and the panel.  Jan suggested that there be a checklist for conference planning for future reference.  This could be included in the updated handbook.

Mardell commented that we have validated that having a separate meeting from BOHS is economically viable.  She suggested that the last item on the strategic plan be removed.  Discussion ensued regarding the joint meeting with BOHS.  BOHS tends to dominate the meeting; concurrent sessions are detrimental because members of both groups want to attend all sessions; suggest that we not have concurrent sessions; the business meetings should be at separate times; Eddie plans the facilities.  The board suggested we have a conference call in March with Carol Kellet, Soyeon Shim, Caroline Crocoll, Valerie Giddings and Mardell Wilson.  CAFCS should have a greater role in planning the program in March 2013.  Jan should ask CAFCS conference participants what to include in the 2013 program.

Program of Work (POW) - Mardell.  Gearldean will send the POW electronically to Mardell in order to streamline the POW.  March 1 is the deadline to complete the POW.  Mardell will streamline to one that is achievable. 

Communications - Dorothy (not present)

• 2012-2013  Budget -  Mardell presented the budget and indicated we take in no revenue when we have a joint meeting with BOHS but we might have expenses.  She recommended her university president as guest speaker.  She is unable to get clarification on the bank fees.  The board recommended we maintain 85 as our membership goal and questioned the benefits of membership.  The point was made that we need to enrich the value of membership.  We should have a listserve for CAFCS so email communication is identified as being from the organization.  The board discussed ideas for enhancing membership and communication.  One idea included posting best practices on the website.  Mardell offered to talk with Dorothy.  The 2012-2013 budget was approved for presentation to the membership.

• Old Business

• New Business

Mardell will talk with Dorothy about adding links to the website on leadership programs similar to ACE Fellows.  The board suggested we have a more user friendly format for the website. 

Jan indicated that the speakers will receive a $50 gift card to Amazon.

• The meeting adjourned at 9:00 p.m.

Respectfully submitted,
Valerie L. Giddings

A phone conference was convened at 11:02am by Gearldean Johnson.  She began by asking if the group approved a financial donation for the support of the Family and Consumer Sciences Brand Launch.  Discussion ensued concerning:

Is this a onetime request or an ongoing request? Does our budget have special things that are designated for funding? Mardell indicated there are no placeholders for $3500 of our funds.  We have $600 for membership and marketing; $1000 for Strategic Planning and $2000 for discretionary spending.  Dues bring in $2975 annually. The questions was asked......Would a smaller amount be entertained? Mardell indicated that if we used $2000 we could spend at the board's discretion without going to the membership.  Jorge asked how the funds have been used in the past and Mardell indicated that we have done fine for the last couple of years.  It was recommended that we take a portion out of discretionary funds and marketing ($1300).  Jan suggested we do two parts - $1300 now and then discuss with members at the February meeting.  This is ½ of our marketing funds and ½ of our discretionary funds.  This leaves $1300 in reserve that could still be donated.  Mardell indicated there was $60,000 in reserve monies.  Mardell made a motion to contribute $1000 from discretionary funds and $300 from membership budget lines as an initial donation. Jorge seconded and all were in favor.  At the February meeting the members will be surveyed relative to further action.

Dorothy asked if the February meeting location had been finalized.  It was decided that Jan will confirm Feb 2 and 3 dates for a Raleigh, NC meeting at Meredith College.  Jan shared the following program ideas for the meeting: Leadership Pathways; millennial, McKinsey Nat'l Survey priorities; Jo Ann Prince guest speaker relating to external relations; Mentor Program; Tools and Resources for Branding. All present were in favor of the proposed agenda.

Jorge asked if there had been a replacement appointed for Membership Chair.  Gearldean asked for nominations and will appoint someone.

The call ended at 11:27pm.

Annual Meeting
Discussion of 2012 meeting - possibly hosted at Raleigh NC or Charlotte, NC
Jan Bowers organizing with assistance from team
New messages about leadership/inspiration
Need to have agenda in one month
Effective measurements
Scholarship of engagement
Leadership

Budget Update
Proposed FY12 Budget - Net income $300. Handout
$7500 available for annual meeting expenses, catering, honorarium etc.
Registration at $225 for 30 people estimated

Membership
Membership is down to 67 from 100. It was agreed that each member of executive board would try to get 10-15 members each. Membership list will be sent from Dorothy Mitstifer.

Adjourned 6pm.

Dr. Joan Prince will be presenting "Innovative Strategies for Working with Governance."  Dr. Prince is the Vice Chancellor for Partnerships and Innovations at the University of Wisconsin - Milwaukee.... 

Dr. Jorge Atiles will be presenting "Making a Difference in Higher Education." He is an Associate Dean at Oklahoma State University....

Carolina Crocoll will be presenting "Resources and Partnership Opportunities for Delivering FCS Programs." She  is responsible for providing national leadership for and supervision of critical tasks involving Family and Consumer Sciences staff, program development and collaboration...

Dr. Deborah Tippett, professor and head of the Department of Human Environmental Sciences at Meredith College, has been on the Meredith faculty since 1987....

Read full descriptions below:

Dr. Joan Prince will be presenting “Innovative Strategies for Working with Governance.”  Dr. Prince is the Vice Chancellor for Partnerships and Innovations at the University of Wisconsin – Milwaukee. At her university she is responsible for external relations which include local, regional and national partnerships, and strategic decision making as it affects internal and external partners. She is also known as a “governance geek” and has served as governance chair for five national boards. Dr. Prince is a current ACE Fellow in the North Carolina Systems Office.

Dr. Jorge Atiles will be presenting “Making a Difference in Higher Education.” He is an Associate Dean at Oklahoma State University. Prior to going to Oklahoma, Dr.  Atiles served as the Associate Dean for Outreach and Extension for the College of FCS at the University of Georgia. Dr. Atiles uses local needs and national trends to develop, implement and evaluate programs. He has been a co-author for book chapters and numerous journal articles. Dr. Atiles recently co-authored an article on Sustaining FCS in Higher Education for the Journal of Family and Consumer Sciences.

Carolina Crocoll will be presenting “Resources and Partnership Opportunities for Delivering FCS Programs.” She  is responsible for providing national leadership for and supervision of critical tasks involving Family and Consumer Sciences staff, program development and collaboration; identifying mission-relevant issues requiring Federal attention and support; conceiving and executing Family and Consumer Sciences programs to respond to existing or emerging opportunities, priorities, and issues; evaluating the impacts of these programs.  She is the Division Director of Family and Consumer Sciences, Institute of Youth, Family and Community for the U.S. Department of Agriculture. 

Dr. Deborah Tippett, professor and head of the Department of Human Environmental Sciences at Meredith College, has been on the Meredith faculty since 1987. She has been a national key note speaker on working with millennial students and will be presenting “Innovative Strategies for Working with Millenial Students” for CAFCS. Dr. Tippett is the co-author of Teen Life: Living, Learning and Caring, which was released in the sixth edition. She is national officer with Kappa Omicron Nu Honors Society and has been a national officer with the Council of Administrators in Family and Consumer Sciences, the Family and Consumer Sciences Education Association and a past governing board member of NC-Association for the Education of Young Children. Dr. Tippett has received awards such as Regional Teacher of the Year and the Meredith College President’s Award for Excellence. 

Online registration and payment, if desired, is now available here.

Further Information:

Information and Presentation Invitations Letter

Schedule for 2012 Meeting

Note: If your browser is incapable of submitting online forms, please use this downloadable PDF to register.

March 2, 2011
Washington, D.C.

In attendance on the 3-2-2011 board meeting:  Connor Walters, Dorothy Mitstifer, Jan Bowers, Diane Richardson, Gearldean Johnson, Mardell Wilson, and Suzy Weems.

The meeting was called to order and directed by Connor Walters.  The agenda for the meeting was approved.  The minutes from the June, 2010 meeting were available but due to mix-up were not approved.  The treasurer's report was given by Mardell Wilson, and she reported the group as 'in the black' and that investments were doing much better this year.

Committee reports were presented: 

1. Nominating committee report was given by Mardell Wilson for Jan Murphy.  G. Johnson seconded the committee report that this be submitted for approval as a slate after the final position had been filled.  Motion passed.  The approval will be done electronically.
2. Strategic Planning committee report was presented by Mardell Wilson for Jan Murphy, and the board was asked to carefully review and provide suggestions to the changes noted electronically after it was submitted to the membership. Discussion involved the annual meeting plans as well.  There will be conversation and collaborative work with Jan Bowers about the 2012 annual meeting.
3. Budget committee report was submitted by Mardell Wilson, and she noted some proposed changes, which were approved and will be presented to the full business meeting on 3 -3 - 11.  Specifically, the changes were to combine line items 25 and 19 to be entitled Membership and Marketing, combine items 35 & 36.
4. Membership committee was presented by Dorothy Mitstifer; to date 60 paid members, with three more in process.  A reminder will be sent to past and eligible members to encourage their joining the council.  
5. 2011 joint meeting: Diane Richardson reported on some issues that had surfaced with regard to the joint meeting with BoHS this year, but currently things were working smoothly.  The dominant concern was the failure for there to be clear and timely communications about the scheduling of sessions and costs.
6. 2012 annual meeting was discussed by Jan Bowers, and she will work with the committee on strategic planning and program of work to finalize the plans.  Currently, the likely location will be in Georgia (possible 2nd location in Raleigh, NC) and possible co-meeting with State Supervisors.
7. The Program of Work will be reworked and submitted electronically to the membership following a careful review and possible 'streamlining' of the document by Gearldean Johnson. 
8. Communications committee report by Dorothy Mitstifer provided update on the website (managed by Brian Booth) and upcoming changes.  Also, the listserv is sent to all members of  CAFCS and BoHS. 

Old business: 

1. The New/Emerging Administrators Workshop will be in 2013 to avoid conflict with other celebrations during 2012.  The current task force for this workshop includes: Connor Walters (Chair), Virginia Clark Johnson, Mary Pritchard, Billie Collier, Dorothy Mitstifer, Mardell Wilson and others will be added as need is identified and volunteers are agreeable. 

 Print version (PDF)

The 2011 CAFCS Business meeting was held in Washington DC on Thursday, March 3, 2011.

The meeting was called to order by Connor Walters.  The appointment of Diane Richardson as parliamentarian and Dorothy Mitstifer and Jan Bowers as Readers for the Minutes was made by Connor Walters.  The agenda for the meeting was approved. 

Greetings from other FCS organizations were made.  The organizations bringing greetings and brief updates included the 1890s Institutions, BoHS by Gearldean Johnson; AAFCS by Carolyn Jackson; and KON by Dorothy Mitstifer.  Highlights from AAFCS was work being done on the branding initiative by the Alliance for all of FCS; KON will be having the centennial celebration as well as continuing the publication of an undergraduate research online journal focused on Human Sciences.

Minutes from the February 2010 business meeting will be approved electronically along with other points of business.

Mardell Wilson presented the treasurer's report, noting that the membership had been projected to be ~100 but was now 63.  This did change the projected income, but currently, the budget to date was showing a positive balance.  Neither conference revenue nor expenses have been added to the budget to date.

Installation of the 2011- 2012 president, Gearldean Johnson, was conducted and appreciation was given to the outgoing president, Connor Walters.

The remainder of the meeting was conducted by Gearldean Johnson.

The standing committee reports were presented: 

1. Nominating committee report was made by Mardell Wilson for Jan Murphy and pending the filling of one final position, the slate will be presented electronically for membership to vote.
2. Strategic Planning committee report will be presented to the membership for vote pending slight revisions to be made. Suggestion was made that this include a survey of membership to address the format of the annual meeting.
3. Budget committee report presented by Mardell Wilson was the 2011-2012 proposal showed some change in line items as explained in the presentation.  Motion made by Dorothy Mitstifer and seconded by Allen Martin that it be accepted.  Motion passed.
4. Membership committee presented by Dorothy Mitstifer included a listing of the current paid members and a note that the focus would intensify on getting a larger membership base.  Persons in attendance were encouraged to take application forms and provide them to eligible individuals. 
5. Annual Meeting:
   1. 2011 showed an attendance of 55 total in the joint meeting with 10 indicating membership in CAFCS only according to Diane Richardson.
   2. 2012 meeting will be chaired by Jan Bowers and currently investigating the possibility of combining with the State Supervisors and having a joint meeting in Georgia
6. Program of Work for  2011-2012 will be presented for electronic distribution, comments and approval.  It will be initiated by Gearldean  Johnson.
7. Communications committee report by Dorothy Mitstifer requested that members be reminded to check to be certain that communications sent by the CAFCS e-list was not treated as spam.   

Old business: 

1. The new/emerging administrators workshop for 2013 will be in July in Normal, Illinois.  The chair of the workshop working group is Connor Walters and other members include: Virginia Clark Johnson, Mary Pritchard, Billie Collier, Dorothy Mitstifer, and Mardell Wilson.  The taskforce will be soliciting partnerships (financial and personnel) for this Workshop.  If a person is interested in serving with this group, they should contact Connor Walters.
2. Expansion of communication vehicles was discussed as a way to better serve more members.  Valerie Giddings moved and Mardell Wilson seconded that Dorothy Mitstifer serve as the liaison to the website for postings to expand the site.  Motion passed.

New business:  Discussion was undertaken concerning posting Dr. Sharon Nickols' presentation on line for access.  Also discussed was the possibility of using some CAFCS funds to possibly produce a CD of the presentation.  The discussion followed, but no motion was entertained concerning this possibility.  Therefore, there was no new business presented.

Motion to adjourn by Jorge Atiles and seconded by Suzy Weems passed.  The meeting was adjourned with the following things to be completed electronically.

• Minutes for the February 2010 meeting;
• Slate of officers for 2011-2012
• Strategic Planning Document
• 2011-2012 Program of Work

Research will be the theme of this dynamic conference.  There will be several joint CAFCS - BoHS sessions, as well as concurrent sessions for BoHS and CAFCS.  The BoHS sessions will focus on the initiatives of Military Families, Childhood Obesity and Family Finance & Financial Security.  BoHS administrators are encouraged to attend and bring their associate deans and research faculty.

Hyatt Arlington
1325 Wilson Boulevard,
Arlington, VA

March 2-4, 2011

Leadership
CAFCS - Diane Richardson
BoHS Vice Chair for Programs - Marjorie Kostelnik
BoHS Staff - Carol Kellett and Elizabeth Gaume
APLU Staff - Eddie Gouge and Suzette Robinson

2010 CAFCS Annual Meeting
50th Anniversary Celebration

The Future of the Past: Celebrating 50 Years of Leadership in FCS

February 5-7, 2010 - San Diego, CA

CAFCS Past Presidents. (L to R.) Bonnie Rader, Mary Pritchard, Nina Dilbeck, Jan Murphy, Kitty Coffey (Audrey Clark and Virginia Clark Johnson, not shown)

Immediate Past President, Jan Murphy, and incoming President, Connor Walters

Diane Richardson, Vice President-Elect - foreground Mary Pritchard, Past President Dorothy Mitstifer, Communications Chair Jim Painter, Vice President

Meeting location

1. Call to order at 8:30 a.m. by Jan Shane Murphy, CAFCS Past President
2. Request to group to hold leaders accountable for Robert's Rules of Order.
3. Agenda was approved with adjustments to dates:
   1.  line #5 should read February 25, 2009
   2. Line # 11 should read 2010 - 2011
   3. Organization history was added to new business.
4. Greetings from related organizations -1890 Council of Administrators, Doze Yolaine Butler congratulated CAFCS on 50 years; Jan Shane Murphy acted as a spokes person for BOHS and shared congratulations to CAFCS. Kappa Omicron Nu, Dorothy Mitstifer announced the Centennial meeting of KON to be held at University of Michigan in 2012; Phi Epsilon Nu, Susan Rickards shared that Phi Epsilon Nu had celebrated their centennial celebration in September, 2008.  She is currently accepting scholarship and fellowship applications to award up to $50,000.
5. Minutes of February 25, 2009 were approved with the following corrections:
   1. Line #5 date should be February 1, 2008
   2. Line # 7.a, spelling of Mary Pritchard
   3. Line # 7d. spelling of Valerie Giddins
   4. Line # 7.e.i. spelling of Shirley Hymon-Parker
6. Treasurer Report by Allen Martin was approved with:
   1. The following corrections to 2009-2010:
      1. Line # 2 mark out 5.30.08
      2. Line #8 mark out ($125@$35.00) this was estimated where proposed line item shows actual (90 @ $35). Beginning balance of checking account is $36,000.00. WCMA Account is $62,035.00.
7. Standing Committees
   1. Nominating committee chair, Jan Shane announced that the following people were elected to serve on the board:
      1. Gearldean Johnson President-elect
      2. Jan Bowers Vice President-elect
      3. Nominating Committee: Laura Jolly and Angela Radford Lewis
   2. Strategic planning committee chair, Jan Shane Murphy presented the strategic plan noting that there were two new items added in regard to the future direction of the organization and the annual meeting. Plan was seconded and approved.
   3. Proposed 2010-2011 proposed budget was approved. Jan Shane-Murphy and Allen Martin gave explanation about the way funds for annual meeting are currently being handled. Allen is paying everything directly from our account where as in the past the local chair person set up a separate account.
   4. Membership Committee: Dorothy Mitstifer announced that we have 92 paid members to date for 2010-2011. Last year (2009) we had 99 members paid.  She sent invitations to join CAFCS through a database of 250 potential members.
   5. Annual Meeting Committees:
      1. Jim Painter shared that responses to the survey sent out last year about the annual meeting provided information that led to the San Diego location and venue. Thanks to Kay Wilder for being the local arrangements person.
      2. Diane Richardson announced that we hope to meet with BOHS again next year. The meeting with BOHS is always in Washington, D.C. in February.
   6. Program of Work (POW) was presented by Connor Walters, incoming president. The POW was seconded and approved. Most of our work is ongoing. A question presented by Susan Rickards resulted in a friendly amendment to the POW so that the two new items on the 2010 Strategic Plan were clearly reflected in the POW.  It was agreed that  a survey to determine future direction would fit under Goal 2 line # 4 of the POW and that a survey of viability of annual meeting would fit under Goal 1 line #3.
   7. Communications
      1.  Dorothy suggested that we put a Blog on the webpage as a location where we can place news.
      2. It was suggested that we put video of presentations from this meeting up on the webpage. She will seek permission of presenters and provide them with an opportunity to edit their presentation video. 
      3. Dorothy suggested a change in our list-serv. Our list-serv had a broader audience before we used the "op-in" system a few years ago. It has dwindled to about 60 people which isn't reflective of our membership. 
8. Old Business
   1. 50 Year Celebration: Diane Richardson thanked the other members of the Gala Planning Committee, Shirley Hymon-Parker and Kitty Coffey, for their work and recognized Kay Wilder for her contribution as local arrangements chair and for arranging for Pointless to entertain us with their humor and music.
   2. New and Emerging Administrators Workshop: Connor Walters announced her concern that 2011 may be too soon to do another workshop considering the current economic climate. As chair, she will be sending out a survey to see if administrators think they can afford to send emerging leaders. Cost is generally about $1800 - $2000 for participants. There is additional cost for mentors both in time and money.  The last workshop was also supported by a Kellogg's grant that may not be available this time. If we don't have a grant, cost will go up.
   3.  Motion was made by Dorothy to redo the list-serv by using an "op-out" rather than "op-in" request. Motion was seconded and approved.
9. New Business
   1. The history of CAFCS needs to be updated to include the last decade. The last time it was written we paid $1000 to a lab tech who had good writing skills. It requires one to go through the archives (Currently being held by Kitty Coffey) and write a summary and put together an appendix of documentation. We are currently missing files from 1993 to 1998. Dorothy Mitstifer will send out a request to the membership to submit documentation for these years and to see if anyone would be interested in updating the history book. It was suggested that we have our IT people scan in the previous history and put it on the webpage. Dorothy Mitstifer will look into this. Sharon Rickards suggested that from here on out, we should write the history yearly and post it on the webpage.
10. Other
11. Installation of 2010-2011 president: Jan Shane Murphy inducted Connor Walters as our new president.
12. The meeting was adjourned at 9:30.

2010 CAFCS Annual Meeting - 50th Anniversary Celebration

The Future of the Past: Celebrating 50 Years of Leadership in FCS

San Diego, CA

Dinner Gala & 50th Anniversary Celebration in the Harborview Room

Welcome from Past Presidents
  - Dr. Nina J. Dilbeck (1999-2000)
  - Dr. Jan Shane Murphy (2008-2009)
  - Dr. Kitty Coffey (1989-1990)

Discussion: "Learning from the Past to Strengthen the Future"
Joyce Miles

Past Presidents Panel: Perspective on the Past Success of FCS and Opportunities for the Future.
   - Nina Dilbeck
   - Jan Shane Murphy

History of CAFCS - Nina Dilbeck

Panel of Provosts & Administrators
How upper administration sees FCS programs.
What makes a program at risk?
   - Jan Shane Murphy
   - Lynette Olson
   - Mardell Wilson

Dinner on our own
Evening on your own

Lunch on your own

Present: Jan Murphy, Jim Painter, Allen Martin, Dorothy Mitstifer, Connor Walters, Diane Richardson

Called to order by Jan Murphy at 10:00 a.m.

Meeting agenda was seconded and approved.

Meeting minutes for June 18, 2009 at Milwaukee were seconded and approved.

Treasurer Report: Correction to proposed budget item #39 (Decline in Value during 2008) was $7512 . Total assets: $48,688.00 Concern about IFHE 2007-2008 payment of dues. We think we paid 08 twice. IFHE thinks we didn't pay 07. IFHE had a change in treasurer and increased dues amount during this time. Allen will continue to check into this concern. Rationale for keeping long term treasurer is the problems of confusion that happens when we change treasurers. Treasurer report was seconded and approved.

Standing Committee Reports:

Nominating Committee : Janet Pope put the ballot together and it was mistakenly mailed to the list serv. The listserv is much bigger than our membership. The vote will be re-taken electronically once the listserv is moved to Kappa Omicron Nu. Dorothy will use a separate list to email the ballot to the membership.

Strategic Planning Committee : Report presented by Jan Murphy (see handout).

Budget Committee : Did not meet. Board members will audit check book Thursday Feb 26.

2009-2010 Budget: This is a good time to survey membership as to why attendance is low at this meeting. Check their interest about meeting one day before AAFCS or some other creative format.

Fiscal year doesn't start until April. We will see the 2009-2010 budgets at the meeting at AAFCS in June. We basically are operating for two months without a budget. Do we need to get back to approving the budget at the winter meeting? Another alternative would be to plan a two year budget.

Membership Committee : Dorothy brought up that money for Kappa Omicron Nu services needs to be a line item in our budget. Dorothy will need to continue to serve as our liaison. We need to move the listserv to Kappa Omicron Nu.

Motion seconded and approved: Pay Kappa Omicron Nu $625.00/year for a management service fee which includes maintaining listserv (Laurie Nichols wants to retire from keeping the listserv).

2009 Annual Meeting Committee : Expenses for this meeting are still an unknown. There are approximately five emerging administrators at this meeting who will receive $300 each from CAFCS. We should expect expenses for mailing, printing, and extra technology .

Program of Work: The POW should be approved at this meeting. Richard should be bringing it with him but was unable to make this meeting. We will do something electronically if Richard doesn't get here.

Communication Committee : Dorothy had money left from Kellogg Grant and will do another Pathway to Leadership Workshop for Emerging/New Administrators at Conclave (August 2009 in Nashville, TN). The purpose of the workshop is to teach Appreciative Inquiry of Social Responsibility?

Dorothy has sent out two renewal notices. We have several new people. A membership list was handed out to the board. Dorothy will send out one more renewal notice. Life members are difficult to keep track of as they retire. Life members are placed on the listserv and receive mailings if we send them out. We reviewed the by-laws for who is life member.

Listserv updates : Notices are sent to Laurie Nichols who approves and mails. Do we want the same procedure as we move the listserv to Kappa Omicron Nu? The consensus was yes.

Motion seconded and approved that we transfer South Dakota University Listserv to Kappa Omicron Nu. Dorothy will talk to Laurie and make it happen.

Old Business

Archive Materials: We need guidance as to what to do with our archives. We can send archives to Cornell but we need to get permission from AAFCS to approach Cornell. We need to find out format and what content is necessary and vital to archive. Jan will research.

New and Emerging Administrators Workshop 2011 : Marriott Conference Center in Bloomington/ Normal, IL. The workshop will be chaired by Connor Walters . Jan has agenda from first workshop in 1995 in Athens, GA. She will share with Connor.

Conference 2010/50 Year Celebration: The value in this organization is networking with people who have similar issues. Can we have a conference with 30 people? Do we continue meeting with BOHS? Is HEU and CAFCS more similar to each other than BOHS and CAFCS?

Ideas for meetings: Consider having the meeting at a University, have a webinar, meet before AAFCS. Need to make sure we have a supportive local arrangements committee but it might be better to go through Dorothy to collect registration funds for the conference.

It is difficult to get many benefits when we have less than 50 people attending meetings in large conference hotels . Universities probably have agreements with local hotels. Need to look for schools where there is good transportation. Could alternate years with AAFCS and move meeting time to June .

50 Year Celebration Committee will discuss ideas while at this conference and will meet after we decide on venue for the 2010 Conference.

Jim will put together a survey that we can send out through the listserv.

Meeting adjourned at 12:30.

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